Admin Assistant with Real Estate experience
Full-time
Mid
Description
KEY ACCOUNTABILITIES:
Coordinate and process lease renewals
Handle property listings across internal systems and external platforms.
Ensure contracts are issued and signed in coordination with relevant departments.
Handle Ejari registrations and renewals in DLD system.
Update and maintain internal records and property management databases (MORE, Excel, etc.).
Provide accurate and timely reports on leasing, renewals, and collections to management.
Support payment collection coordination with tenants and finance teams.
Answer the tenant s inquiries and calls, acting as the first point of contact for leasing-related matters.
Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support.
Assist with filing, scanning, and archiving leasing documentation.
Follow up on lease renewals and manage tenant communications.
Knowledge & Technical Skills:
Strong understanding of real estate operations and lease documentation
Knowledge of MORE, Microsoft Office (especially Excel)
Familiarity with contract issuance processes and payment coordination
Basic knowledge of IT support for system data entry and records management
Excellent communication and coordination skills
Integrity in handling sensitive tenants and contract data
Ability to follow up and execute timely documentation
Ability to collaborate across departments
Ability to deliver Professionalism with the Client
Accuracy and service excellence
Attention to Detail
Time Management and Prioritization
Problem Solving
Stakeholder Coordination
Process Compliance
Written and Verbal Communication
PC Knowledge with MS Office
Language Proficiency: English and Arabic (preferably but mandatory) Minimum Education:DiplomaPreferred bachelor s degree in business administration or a related field
Minimum Experience:2 3 years of administrative experience in property management or real estate, with hands-on involvement in renewals, listings, and tenancy coordination.
Coordinate and process lease renewals
Handle property listings across internal systems and external platforms.
Ensure contracts are issued and signed in coordination with relevant departments.
Handle Ejari registrations and renewals in DLD system.
Update and maintain internal records and property management databases (MORE, Excel, etc.).
Provide accurate and timely reports on leasing, renewals, and collections to management.
Support payment collection coordination with tenants and finance teams.
Answer the tenant s inquiries and calls, acting as the first point of contact for leasing-related matters.
Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support.
Assist with filing, scanning, and archiving leasing documentation.
Follow up on lease renewals and manage tenant communications.
Knowledge & Technical Skills:
Strong understanding of real estate operations and lease documentation
Knowledge of MORE, Microsoft Office (especially Excel)
Familiarity with contract issuance processes and payment coordination
Basic knowledge of IT support for system data entry and records management
Excellent communication and coordination skills
Integrity in handling sensitive tenants and contract data
Ability to follow up and execute timely documentation
Ability to collaborate across departments
Ability to deliver Professionalism with the Client
Accuracy and service excellence
Attention to Detail
Time Management and Prioritization
Problem Solving
Stakeholder Coordination
Process Compliance
Written and Verbal Communication
PC Knowledge with MS Office
Language Proficiency: English and Arabic (preferably but mandatory) Minimum Education:DiplomaPreferred bachelor s degree in business administration or a related field
Minimum Experience:2 3 years of administrative experience in property management or real estate, with hands-on involvement in renewals, listings, and tenancy coordination.