Administrator - Office Management
Full-time
Mid
Description
Overview
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of international property awards along with strategic partnerships with companies such as Wyndham Hotel Group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award-winning sales and marketing tools, a state of the art showroom featuring Dubai's only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description
Job summary:
We are looking for a reliable and proactive office administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.
Daily responsibilities of the office administrator include but are not limited to the following:
• Active member of the fire marshall team.
• Active member of the first aider team.
• Assists in office refurbishments, office relocations and seating re-arrangements.
• Prepare purchase requests, purchase orders and payment vouchers for office-related suppliers.
• Maintaining all office-related folders, trackers and inventories.
• Assist in handling office maintenance issues (AC related issues, equipment for repair).
• Responsible for ordering, distributing, and arranging the office stationery.
• Responsible for ordering food for the clients, daily water supply, weekly pantry supplies and cleaning materials and supplies.
• Track and schedule AMCs of office-related suppliers (pest control, AC, water filter, air freshener).
• Source suppliers for office requirements (table, chairs, equipment).
• Monitor the maintenance of the AED machines (battery, adult and pediatric pads).
• Assist in replenishing first aid kit supplies.
• Assist in document destruction.
• Prepare building work permits for contractors and suppliers.
• Assist with incident report documentation.
• Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.
• Arrange uniforms and name badges for the drivers, handyman, office help, pantry assistant and doormen.
• Assist with parking access for the visitors and drive-in clients by calling the building management/security.
• Report concerns or issues related to the common areas such as toilets, corridor, staircase and parking.
Desired skill & expertise
Qualifications:
• Bachelor's degree in business administration or a related field.
• Proven experience as an office administrator, office assistant or similar role.
• Knowledge of office management systems and procedures.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and independent.
• Proficiency in Microsoft Office Suite and other office software.
• Fluent in English.
• UAE national.
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of international property awards along with strategic partnerships with companies such as Wyndham Hotel Group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award-winning sales and marketing tools, a state of the art showroom featuring Dubai's only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description
Job summary:
We are looking for a reliable and proactive office administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.
Daily responsibilities of the office administrator include but are not limited to the following:
• Active member of the fire marshall team.
• Active member of the first aider team.
• Assists in office refurbishments, office relocations and seating re-arrangements.
• Prepare purchase requests, purchase orders and payment vouchers for office-related suppliers.
• Maintaining all office-related folders, trackers and inventories.
• Assist in handling office maintenance issues (AC related issues, equipment for repair).
• Responsible for ordering, distributing, and arranging the office stationery.
• Responsible for ordering food for the clients, daily water supply, weekly pantry supplies and cleaning materials and supplies.
• Track and schedule AMCs of office-related suppliers (pest control, AC, water filter, air freshener).
• Source suppliers for office requirements (table, chairs, equipment).
• Monitor the maintenance of the AED machines (battery, adult and pediatric pads).
• Assist in replenishing first aid kit supplies.
• Assist in document destruction.
• Prepare building work permits for contractors and suppliers.
• Assist with incident report documentation.
• Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.
• Arrange uniforms and name badges for the drivers, handyman, office help, pantry assistant and doormen.
• Assist with parking access for the visitors and drive-in clients by calling the building management/security.
• Report concerns or issues related to the common areas such as toilets, corridor, staircase and parking.
Desired skill & expertise
Qualifications:
• Bachelor's degree in business administration or a related field.
• Proven experience as an office administrator, office assistant or similar role.
• Knowledge of office management systems and procedures.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and independent.
• Proficiency in Microsoft Office Suite and other office software.
• Fluent in English.
• UAE national.