Executive Assistant
Full-time
Mid
Description
Position Details
Advertising/Posting Title
Executive Assistant
Posting Summary
Provide general administrative functions in support of the Dean and Dean’s Office activities, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, analyzing data. Serve as Dean’s primary liaison with central administration, University offices and other Deans’ Offices across campus, and external constituents, including the UVM Foundation. Exercise discretion in use and disclosure of highly sensitive, confidential and/or time-dependent materials.
Minimum Qualifications (or equivalent combination of education and experience)
Associate’s degree in Business or related field and three to five years of related experience required. Proficiency with Microsoft Office and Adobe Acrobat software required. Proficiency with word-processing applications, including complex formulas, pivot tables, editing and proofreading required. Effective written, verbal, and interpersonal communication skills required. High attention to detail, time management, and organizational skills required. Ability to effectively perform duties within deadline-driven environment, with frequently changing customer demands.
Desirable Qualifications
Experience supporting Dean/VP level positions preferred. Experience using Digital Measures software desirable.
Anticipated Pay Range
52,000-58,000
Other Information
Special Conditions
A probationary period may be required for current UVM employees, A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), Background Check required for this position
FLSA
Non-Exempt
Union Position
No
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Location
Burlington, Vermont, United States
Job Open Date
10/16/2025
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled
No
Our Common Ground Statement
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.
Position Information
Position Title
Univ Ops Administration OC3 N
Posting Number
S5785PO
Department
Grossman School of Business/58000
Position Number
00026002
Percent of Full-Time
1.00
Standard Hours at 1.0 FTE
37.5
Term (months per year)
12
Advertising/Posting Title
Executive Assistant
Posting Summary
Provide general administrative functions in support of the Dean and Dean’s Office activities, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, analyzing data. Serve as Dean’s primary liaison with central administration, University offices and other Deans’ Offices across campus, and external constituents, including the UVM Foundation. Exercise discretion in use and disclosure of highly sensitive, confidential and/or time-dependent materials.
Minimum Qualifications (or equivalent combination of education and experience)
Associate’s degree in Business or related field and three to five years of related experience required. Proficiency with Microsoft Office and Adobe Acrobat software required. Proficiency with word-processing applications, including complex formulas, pivot tables, editing and proofreading required. Effective written, verbal, and interpersonal communication skills required. High attention to detail, time management, and organizational skills required. Ability to effectively perform duties within deadline-driven environment, with frequently changing customer demands.
Desirable Qualifications
Experience supporting Dean/VP level positions preferred. Experience using Digital Measures software desirable.
Anticipated Pay Range
52,000-58,000
Other Information
Special Conditions
A probationary period may be required for current UVM employees, A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), Background Check required for this position
FLSA
Non-Exempt
Union Position
No
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Location
Burlington, Vermont, United States
Job Open Date
10/16/2025
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled
No
Our Common Ground Statement
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.
Position Information
Position Title
Univ Ops Administration OC3 N
Posting Number
S5785PO
Department
Grossman School of Business/58000
Position Number
00026002
Percent of Full-Time
1.00
Standard Hours at 1.0 FTE
37.5
Term (months per year)
12