Office Administrator
Full-time
Mid
Description
Office Administrator – Join Our Real Estate Dream Team!
Full-Time • In-Office • Windsor, ON
Are you the type of person who loves colour-coded calendars, beautifully organized folders, and the satisfaction of crossing tasks off a list? Do you get a strange thrill from making systems run smoother than a freshly staged living room? If yes… we might be your people.
We’re a fast-paced, supportive, slightly chaotic (in a fun way) real estate team looking for an Office Administrator who is organized, tech-savvy, and ready to keep our world running smoothly. If you love being the go-to person who keeps everyone on track, this role is made for you.
What You’ll Be Doing (AKA: Your Superpowers)
1. Transaction Management
You’ll quarterback all the administrative parts of our deals:
• For Sale listings
• For Lease listings
• Buyer purchases
• Sold & leased deals
You’ll keep everything organized, on schedule, and running like a well-oiled machine.
2. Communications That Make Us Shine
You’ll help us stay connected by:
• Sending congratulations emails and follow-up messages
• Contacting lawyers and client partners to keep transactions smooth
• Keeping agents updated and on track
You’ll be the friendly, polished voice behind the scenes.
3. File Organization & Compliance
If you nerd out on neat folders, you’ll love this part. You’ll:
• Use Trello cards to track tasks
• Set up digital file folders in Dropbox
• Follow up with agents for missing documents
• Submit completed files to the brokerage
Basically: you’ll be the reason our files don’t live in chaos.
4. Database Queen/King/Overlord
(Whatever title feels right for your soul.)
You’ll maintain Command, Mailchimp, Google Calendar & Contacts with:
• Daily task check-ins
• Updating and creating client contact cards
• Adding birthdays & anniversaries into Google Calendar
• Cleaning databases, merging duplicates, updating tags
• Moving contacts between agents when needed
You will become the guardian of clean, beautiful data.
5. Marketing Support
You don’t need to be a graphic designer — just comfortable creating simple, branded social posts for:
• Just Listed
• Just Sold
• For Sale
• For Lease
And you’ll help keep agent profiles and team pages fresh on our website.
6. New Agent Onboarding
You’ll help welcome new agents to the team by:
• Setting up their profiles
• Creating their Facebook Business Page
• Adding them to our team website
• Ordering business cards
You’re basically the person who makes them feel like they’ve joined the best team ever. (Because they have.)
Who You Are
• Organized to your core
• Confident with tech and willing to learn new systems
• A strong communicator
• A natural problem-solver
• Someone who likes working in an office with supportive, friendly humans
• Able to juggle multiple tasks and keep calm while doing it
Real estate experience is a bonus, not a requirement.
What We Offer
• A fun, upbeat, supportive team
• Clear systems and training
• A variety of tasks so your days aren’t repetitive
• A workplace that genuinely cares about work-life balance
How to Apply
Ready to join us? Apply with your resume today!
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 40 per week
Work Location: In person
Full-Time • In-Office • Windsor, ON
Are you the type of person who loves colour-coded calendars, beautifully organized folders, and the satisfaction of crossing tasks off a list? Do you get a strange thrill from making systems run smoother than a freshly staged living room? If yes… we might be your people.
We’re a fast-paced, supportive, slightly chaotic (in a fun way) real estate team looking for an Office Administrator who is organized, tech-savvy, and ready to keep our world running smoothly. If you love being the go-to person who keeps everyone on track, this role is made for you.
What You’ll Be Doing (AKA: Your Superpowers)
1. Transaction Management
You’ll quarterback all the administrative parts of our deals:
• For Sale listings
• For Lease listings
• Buyer purchases
• Sold & leased deals
You’ll keep everything organized, on schedule, and running like a well-oiled machine.
2. Communications That Make Us Shine
You’ll help us stay connected by:
• Sending congratulations emails and follow-up messages
• Contacting lawyers and client partners to keep transactions smooth
• Keeping agents updated and on track
You’ll be the friendly, polished voice behind the scenes.
3. File Organization & Compliance
If you nerd out on neat folders, you’ll love this part. You’ll:
• Use Trello cards to track tasks
• Set up digital file folders in Dropbox
• Follow up with agents for missing documents
• Submit completed files to the brokerage
Basically: you’ll be the reason our files don’t live in chaos.
4. Database Queen/King/Overlord
(Whatever title feels right for your soul.)
You’ll maintain Command, Mailchimp, Google Calendar & Contacts with:
• Daily task check-ins
• Updating and creating client contact cards
• Adding birthdays & anniversaries into Google Calendar
• Cleaning databases, merging duplicates, updating tags
• Moving contacts between agents when needed
You will become the guardian of clean, beautiful data.
5. Marketing Support
You don’t need to be a graphic designer — just comfortable creating simple, branded social posts for:
• Just Listed
• Just Sold
• For Sale
• For Lease
And you’ll help keep agent profiles and team pages fresh on our website.
6. New Agent Onboarding
You’ll help welcome new agents to the team by:
• Setting up their profiles
• Creating their Facebook Business Page
• Adding them to our team website
• Ordering business cards
You’re basically the person who makes them feel like they’ve joined the best team ever. (Because they have.)
Who You Are
• Organized to your core
• Confident with tech and willing to learn new systems
• A strong communicator
• A natural problem-solver
• Someone who likes working in an office with supportive, friendly humans
• Able to juggle multiple tasks and keep calm while doing it
Real estate experience is a bonus, not a requirement.
What We Offer
• A fun, upbeat, supportive team
• Clear systems and training
• A variety of tasks so your days aren’t repetitive
• A workplace that genuinely cares about work-life balance
How to Apply
Ready to join us? Apply with your resume today!
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 40 per week
Work Location: In person