Project Coordinator
Contract
Mid
Description
Our client in the Gaydon area is hiring a Project Co-ordinator on an FTC to assist with a HR project expected to last until May 2026 with an immediate start.
Job Purpose:
To provide administrative and analytical support for a highly confidential HR project. This role is responsible for coordinating project activities, maintaining documentation and tracking progress.
Key Duties and Responsibilities:
Provide day to day project support for the HR lead on all project related activities
Monitor the shared email inbox and provide support to the Project Administrator in managing more complex queries. Escalate as appropriate to the relevant team member to ensure all communication receive a timely response
With the Project Manager, create the meeting cadence and ensure all parties are informed and updated
Act as note taker in project meetings, record, track and follow up on outstanding items and ensure any update are shared with the appropriate parties
Create and manage the SharePoint site for consultation information/ FAQs to be held and with the Project Administrator keep this updated (tracking version control)
Support the HR team in the creation of the documents needed throughout the process
Support the data management process
Co-ordinate the preparation of all the documents - scripts for managers for the various types of meetings, consultation packs, information for HRBPs etc
Own the consultation meeting booking, scheduling and tracking process from start to end. With the Project Administrator, provide coordination support to the HR Project Team in conducting multiple Individual meetings, providing follow up on any outstanding issues as required
Ensure that the content of the plan is prepped and ready to use - with support from the HR team
Provide support to the Project Administrator to ensure the recording, tracking and processing of meeting conclusions is timely, accurate and efficient.
May be required to attend consultation meetings to provide support to consultation managers (as required)
The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.
Essential Experience:
Experience in HR coordination, project coordination, or administrative support roles
Exposure to HR operations, HR systems, or HR project environments preferred
Good office administration experience
Experience of managing diaries and volume scheduling of meetings, to maximise time and resources
Previous experience dealing with volume administration (and using general office/ IT tools effectively to execute tasks)
Preferred Experience:
Experience within a fast-paced HR Department
Experience of providing administrative/coordination support to a large-scale redundancy programme
Required Skills/Behaviours:
Strong organisational and time management skills to prioritise tasks, working to tight deadlines
Accuracy, attention to detail and ability to handle multiple priorities.
Excellent written and verbal communication skills
Diary and Meeting co-ordination
Experience working as part of a team in a fast-paced environment
IT savvy with good MS Office (Excel, PowerPoint, Word) skills
Strong interpersonal skills and a collaborative mindset.
Basic understanding of HR processes and data confidentiality requirements.
Working hours: Mon-Thurs 8.00am-5.00pm, Fri 8.00am-1.00pm
Salary circa £45k pa pro rata
Job Purpose:
To provide administrative and analytical support for a highly confidential HR project. This role is responsible for coordinating project activities, maintaining documentation and tracking progress.
Key Duties and Responsibilities:
Provide day to day project support for the HR lead on all project related activities
Monitor the shared email inbox and provide support to the Project Administrator in managing more complex queries. Escalate as appropriate to the relevant team member to ensure all communication receive a timely response
With the Project Manager, create the meeting cadence and ensure all parties are informed and updated
Act as note taker in project meetings, record, track and follow up on outstanding items and ensure any update are shared with the appropriate parties
Create and manage the SharePoint site for consultation information/ FAQs to be held and with the Project Administrator keep this updated (tracking version control)
Support the HR team in the creation of the documents needed throughout the process
Support the data management process
Co-ordinate the preparation of all the documents - scripts for managers for the various types of meetings, consultation packs, information for HRBPs etc
Own the consultation meeting booking, scheduling and tracking process from start to end. With the Project Administrator, provide coordination support to the HR Project Team in conducting multiple Individual meetings, providing follow up on any outstanding issues as required
Ensure that the content of the plan is prepped and ready to use - with support from the HR team
Provide support to the Project Administrator to ensure the recording, tracking and processing of meeting conclusions is timely, accurate and efficient.
May be required to attend consultation meetings to provide support to consultation managers (as required)
The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.
Essential Experience:
Experience in HR coordination, project coordination, or administrative support roles
Exposure to HR operations, HR systems, or HR project environments preferred
Good office administration experience
Experience of managing diaries and volume scheduling of meetings, to maximise time and resources
Previous experience dealing with volume administration (and using general office/ IT tools effectively to execute tasks)
Preferred Experience:
Experience within a fast-paced HR Department
Experience of providing administrative/coordination support to a large-scale redundancy programme
Required Skills/Behaviours:
Strong organisational and time management skills to prioritise tasks, working to tight deadlines
Accuracy, attention to detail and ability to handle multiple priorities.
Excellent written and verbal communication skills
Diary and Meeting co-ordination
Experience working as part of a team in a fast-paced environment
IT savvy with good MS Office (Excel, PowerPoint, Word) skills
Strong interpersonal skills and a collaborative mindset.
Basic understanding of HR processes and data confidentiality requirements.
Working hours: Mon-Thurs 8.00am-5.00pm, Fri 8.00am-1.00pm
Salary circa £45k pa pro rata