Receptionist & Facilities Support

Our Isle of Man office is looking for an individual with strong interpersonal skills who enjoys variety in their working day, to join us as Receptionist & Facilities Support on a full-time, permanent basis to assist the current team. This is a dual role, working predominantly on our Reception Desk but providing facilities support as and when required in a flexible capacity. Due to local immigration restrictions, we are only able to consider candidates who are local Manx residentsAs Receptionist, you will be required to: Operate the office switchboard Provide reception 'meeting and greeting' services to clients and office visitorsOrganise client meeting room booking requests and prepare rooms for meetingsProvide routine office administration to assist the wider businessBook taxis and local accommodation for staffLiaise with external office services e.g. couriers and receive small deliveries from suppliers or clientsManage the office equipment loan stock for staff, for example portable printers and scannersLogging and following up on Helpdesk tickets Our Receptionist is the main contact point for our business and will be dealing with clients and suppliers and liaising with our staff. You will be dealing with a wide variety of activities, ranging from managing the reception desk and switchboard to organising meeting rooms, co-ordinating taxi bookings and assisting with administrative tasks.In providing Facilities support, you will be required to assist with: Replenishing and maintaining the kitchen areas on each floor, and vending machine in Staff RoomCollecting and distributing fruit and milk deliveriesMonitoring shredding bins on each floor and arranging collectionMaintaining photocopier and stationary areas on each floor - distributing supplies and consumablesMaintaining oversight and ensuring appropriate stock levels for vending machines and water towers Liaising with third- party suppliers relating to PPM, Air Conditioning, ad-hoc R&M requirements, and Cleaning contractsOrdering supplies for the kitchens, vending machine, printers and stationeryAny Ad-Hoc duties as required from time to timeCandidates do not need to have prior office experience to succeed in this role, however they should have strong communication skills and a proactive approach to workingWorking hours are 08:45am - 5pm Monday to Friday.To thrive in this role you will also need:Logical approach to task management Strong interpersonal skillsSelf-motivation and ability to use own initiativeReadiness to work flexibly outside of core business hours (9am - 5.15pm) to support office based events as requiredIntermediate knowledge of the Microsoft Office suite of programmes, with emphasis on OutlookLanguage requirements - strong spoken, listening and written EnglishPrevious experience in office facilities would be advantageous although not essentialPrevious experience working on a Reception Desk within the financial services industry is preferrable but not mandatoryApplying with a disability KPMG are proud to be an inclusive, equal opportunity employer and we seek to attract and retain the best people from the widest talent pool and we are committed to ensuring candidates are treated fairly throughout our Recruitment Process. Should your application be successful you should discuss any reasonable adjustments you require with your recruiter