Executive Assistant Office Manager

Executive Assistant to CTO / Office Manager 📍 Belfast | Hybrid Monday–Thursday in our Belfast office | Friday working from home Are you the kind of person who makes things happen? Naturally organised, brilliantly proactive and someone who brings energy wherever you go? We’re looking for an Executive Assistant to our CTO / Office Manager to join our Belfast team and this is definitely not your typical EA role. You’ll be at the heart of our Belfast office, reporting into the CTO and working closely with Belfast Site Leadership team while also taking ownership of the day-to-day office experience. We’re looking for someone with a big personality, a positive attitude and a real people-first approach. Someone who is confident walking into a room, building relationships, spotting what needs to be done and simply getting on with it. If you’re the person who is always one step ahead, loves being busy, enjoys working with senior leaders and gets genuine satisfaction from creating a brilliant experience for others, this could be the role for you. 💫 What will you be doing? Supporting our CTO You’ll be a trusted partner to our CTO, helping them stay organised, focused and operating at their best. You’ll: Own a busy calendar, coordinating meetings, travel and competing priorities.Manage inboxes, meeting requests, correspondence and follow-ups.Prepare agendas, presentations, briefing materials, reports and leadership updates.Coordinate key meetings, including logistics, note-taking and action tracking.Keep on top of deadlines, actions and deliverables — making sure nothing falls through the cracks.Anticipate what’s coming and proactively solve problems before they become problems.Build strong relationships with internal and external stakeholders.Support strategic projects, research and ad hoc priorities.Handle sensitive and confidential information with professionalism and discretion.Manage expenses and executive administration. 🏢 Making our Belfast office brilliant You’ll also take ownership of the day-to-day running of our Belfast office and, importantly, the experience of the people who work there. You’ll: Make sure the office runs smoothly, efficiently and feels welcoming.Manage suppliers, facilities, maintenance and office supplies.Coordinate meetings, town halls, events and social activities.Help create a fantastic experience for new starters joining the Belfast team.Be the go-to person for office-related questions and issues.Coordinate office compliance requirements, including fire safety arrangements with external providers.Spot opportunities to improve how we work and make things better.Help create an office environment where people actually want to be. ✨ What we're looking for We’re looking for more than someone who can manage a diary. We want someone who is: 🌟 Naturally warm and engaging – you enjoy people and people enjoy working with you. ⚡ Proactive – you don’t wait to be asked. You spot what needs doing and get ahead of it. 🧠 Highly organised – you can juggle multiple priorities without losing sight of the detail. 🙌 A problem solver – when something goes wrong, your instinct is to find a solution. 💬 A brilliant communicator – confident communicating with everyone from colleagues to senior executives and external partners. 🎯 Discreet and trustworthy – you’ll be dealing with confidential information and need excellent judgement. 😊 Positive and energetic – you bring enthusiasm to what you do and help create a great environment around you. 💡 Always looking for better ways – you’re not afraid to ask, “Could we do this differently?” Your experience You'll ideally have: Proven experience as an Executive Assistant supporting a senior leader, alongside some experience in office, facilities or workplace management.Excellent organisational, multitasking and time-management skills.Strong attention to detail.The ability to manage competing priorities and work at pace.Excellent written and verbal communication skills.Confidence working with stakeholders at all levels.Strong Microsoft Office skills, including preparing presentations, documents and reports.The ability to handle sensitive and confidential information with discretion. 🚀 Why Reward? This is a role with visibility, variety and autonomy. You’ll work closely with our CTO and senior leadership team while playing a key role in the experience of our Belfast Technology, Delivery and Operations teams. You’ll have the opportunity to: Build relationships across the business.Have real ownership over the Belfast office experience.Work closely with senior leaders.Make an immediate and tangible impact.Improve processes and ways of working.Be part of a growing, ambitious technology business.Bring your personality to work every day. And if you're someone who loves being at the centre of things, this is a role where you'll never be bored! 🎁 Our Benefits 25 days annual leave + bank holidaysAbility to buy and sell holiday days, plus bank days depending on tenureHybrid working: Monday–Thursday in our Belfast office, Friday working from homePension: up to 6% matched contribution via Hargreaves LansdownGenerous family-friendly benefitsPrivate healthcare – BupaIncome protectionCritical illness coverLife insuranceDental coverOptical coverYuLife wellbeing and employee discountsPerks at Work cashback and discountsEmployee referral schemeSalary sacrifice programme, including cycle-to-work, electric car scheme and season ticket loansCompany-wide events, including our Christmas party and all-company eventsAn active social committee and regular team socials💙 Sound like you? If you're an experienced EA who loves people, pace, organisation and making things happen, we'd love to hear from you. Bring your personality. Bring your ideas. Bring your organisational superpowers. We’ll bring the opportunity. #Hiring #BelfastJobs #ExecutiveAssistant #OfficeManager #EAJobs #BelfastCareers #TechnologyJobs #Reward