Executive Assistant

Executive Assistant Date: 2026-08-16 Location: South East England Country: GB Postal Code: KT19 8GY Application Deadline: 2026-09-16T03:15:54.45 What's In It For You 25 paid holidays + bank holidays 10% bonus Company Pension Scheme paid up to 8% Healthcare Cash Plan Life Insurance and group income protection scheme Cycle to work scheme Enhanced Maternity & Paternity Cover Our mission is to create tech that makes a difference, empowers teams, delights customers, and shapes the media world of tomorrow. About The Role You'll be supporting four Directors in our International business unit - Chief People Officer, Chief Information Officer, Chief Performance Officer and Head of Legal, UK & Europe. This is a high-functioning EA role where you'll need to be confident managing priorities, juggling multiple stakeholders, and building strong relationships quickly. We're one of the leading media advertising companies with over 33,000 advertising sites across the UK and EU. As part of the global Bauer Media Group, we're committed to being both a platform for brands and a platform for good. From Netflix, Disney, The National Lottery, Heineken and many more, we advertise for some of the best brands which reach millions of people every day! We don't just sell space, we deliver impact for our clients and value for the communities we serve. Location: London - 3 days a week | Salary: dependent on experience, plus bonus and benefits What You'll Be Doing Diary management for the Directors, liaising with other EAs and people across the business to ensure effective time management Booking travel and accommodation, keeping plans up to date and coordinating logistics as needed Organizing expenses for the Directors, collating receipts and entering into Concur (expenses system) for processing claims Coordinating internal and external meetings for booking rooms, liaising with attendees, arranging catering etc Event Management: Managing logistics and attendance lists for small events such as team breakfasts, department team days, co-ordination for larger events such as Tech Quarterlies, BMOI Christmas lunch - sourcing venues, co-ordinating with suppliers and ensuring that everything runs smoothly Act as liaison with the travel management company, setting up travel profiles, co-ordinating billing and invoices and dealing with any errors or queries Processing purchases and invoices for the departments, including setting up new suppliers on the OneTrust system as required, reconciling dept credit card Supporting the legal team with annual registrations and training fund account - submitting applications and processing invoices accordingly What You'll Bring To The Team You’ve supported senior leaders before and know how to manage complex diaries, expenses, and travel with confidence You're organized, proactive and take real ownership of your work You're comfortable working independently, but also enjoy being part of a close-knit team You're great with people, personable, professional and able to build strong relationships at all levels You're confident handling sensitive information with discretion You're happy to jump into new things, support others and bring a flexible mindset to your day-to-day We believe in fairness and as an equal opportunities employer we work hard to foster an inclusive environment, a place where you can truly be yourself and be treated fairly. We're interested in what you can do, not just what you've done. Even if you don't meet every requirement listed, we'd still love to hear from you! #s1-Gen What's In It For You25 paid holidays + bank holidays10% bonusCompany Pension Scheme paid up to 8%Healthcare Cash PlanLife Insurance and group income protection schemeCycle to work schemeEnhanced Maternity & Paternity CoverOur mission is to create tech that makes a difference, empowers teams, delights customers, and shapes the media world of tomorrowAbout The RoleYou'll be supporting four Directors in our International business unit - Chief People Officer, Chief Information Officer, Chief Performance Officer and Head of Legal, UK & Europe. This is a high-functioning EA role where you'll need to be confident managing priorities, juggling multiple stakeholders, and building strong relationships quickly.We're one of the leading media advertising companies with over 33,000 advertising sites across the UK and EU. As part of the global Bauer Media Group, we're committed to being both a platform for brands and a platform for good. From Netflix, Disney, The National Lottery, Heineken and many more, we advertise for some of the best brands which reach millions of people every day! We don't just sell space, we deliver impact for our clients and value for the communities we serve.London - 3 days a week | Salary for this role is dependent on your experience, you'll also receive bonus + benefitsWhat You'll Be DoingDiary management for the Directors, liaising with other EAs and people across the business to ensure effective time managementBooking travel and accommodation, keeping plans up to date and coordinating logistics as neededOrganizing expenses for the Directors, collating receipts and entering into Concur (expenses system) for processing claimsCoordinating internal and external meetings for booking rooms, liaising with attendees, arranging catering etcEvent Management: Managing logistics and attendance lists for small events such as team breakfasts, department team days, co-ordination for larger events such as Tech Quarterlies, BMOI Christmas lunch - sourcing venues, co-ordinating with suppliers and ensuring that everything runs smoothlyAct as liaison with the travel management company, setting up travel profiles, co-ordinating billing and invoices and dealing with any errors or queriesProcessing purchases and invoices for the departments, including setting up new suppliers on the OneTrust system as required, reconciling dept credit cardSupporting the legal team with annual registrations and training fund account - submitting applications and processing invoices accordinglyWhat You'll Bring To The TeamYou've supported senior leaders before and know how to manage complex diaries, expenses, and travel with confidenceYou're organized, proactive and take real ownership of your workYou're comfortable working independently, but also enjoy being part of a close-knit teamYou're great with people, personable, professional and able to build strong relationships at all levelsYou're confident handling sensitive information with discretionYou're happy to jump into new things, support others and bring a flexible mindset to your day-to-dayWe believe in fairness and as an equal opportunities employer we work hard to foster an inclusive environment, a place where you can truly be yourself and be treated fairly. We're interested in what you can do, not just what you've done. Even if you don't meet every requirement listed, we'd still love to hear from you! #J-18808-Ljbffr