Personal Assistant to the Board & Executive Office

Personal Assistant to the Board & Executive OfficePersonal Assistant to the Board & Executive Office2 days ago Be among the first 25 applicants Job title: Personal Assistant to the Board & Executive Office Location: Port Glasgow (Onsite) What you’ll be doing: We have an opportunity for an experienced PA, looking for their next challenge to join our organisation to provide confidential and professional support to the Board of Management and Senior Leadership Team. Reporting to the Head of Operations Support and Executive Office you will work closely with the Senior Leadership Team to support them in delivering key objectives and projects. Key Responsibilities Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activityAttend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for reviewTelephone and email communicationsProvide professional and personal administrative support to Senior Leadership TeamEnsure tasks for key projects are being completed by the relevant team membersEfficient diary management, including prioritising commitments, forward planningPrepare agendas and ensure relevant documentation is distributed prior to meetingsProduction and distribution of documents, reports, presentations, and minutesSupport with ad-hoc requests from the wider team including events, meeting support, projects etcAppointment, travel and meeting managementPaperwork and document managementSetting up and clearing away of meetingsOther ad-hoc duties as and when required within the scope of the roleKey Requirements Strong minute taking experienceDemonstrable experience of working in a fast-paced environment that demands a critical eye for problem solvingAbility to prioritise and co-ordinate tasks efficiently whilst working to tight deadlinesExcellent communication and written skillsDiligent work ethic with accurate and flawless attention to detailAbility to work independently and as part of a teamAbility to build trust and rapport and to demonstrate tact and discretion when dealing with confidential informationYou’ll receive a competitive benefits package and access to our Perk Box rewards scheme. Why Ferguson Marine? With 120 years of expertise, Ferguson Marine is proudly looking to the future. We plan to invest in modern technology and infrastructure that can deliver world-class vessels, fabrication and engineering services for centuries to come. This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to our recruitment team about potential reasonable adjustments. Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria prior to an application- www.gov.uk/skilled-worker-visa Closing Date: June 22nd 2025 We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. Applications can be made to: recruitment@fergusonmarine.com Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesShipbuildingReferrals increase your chances of interviewing at Ferguson Marine (Port Glasgow) Limited by 2x Sign in to set job alerts for “Office Personal Assistant” roles.Receptionist/Clerical Officer - AdministrationMilngavie, Scotland, United Kingdom 1 week ago Receptionist/Clerical Officer - AdministrationGlasgow, Scotland, United Kingdom 4 weeks ago Receptionist / Office Assistant - GlasgowGlasgow, Scotland, United Kingdom 1 month ago Glasgow, Scotland, United Kingdom 4 days ago Glasgow, Scotland, United Kingdom 1 week ago Glasgow, Scotland, United Kingdom 6 days ago Glasgow, Scotland, United Kingdom 15 hours ago Glasgow, Scotland, United Kingdom 7 hours ago Glasgow, Scotland, United Kingdom 1 day ago Glasgow, Scotland, United Kingdom 4 days ago Inverclyde, Scotland, United Kingdom 1 day ago Helensburgh, Scotland, United Kingdom 1 day ago Erskine, Scotland, United Kingdom 1 day ago Glasgow, Scotland, United Kingdom 3 days ago Glasgow, Scotland, United Kingdom 1 day ago Glasgow, Scotland, United Kingdom 3 weeks ago Glasgow, Scotland, United Kingdom 17 hours ago Kilsyth, Scotland, United Kingdom 1 week ago Stepps, Scotland, United Kingdom 2 weeks ago Glasgow, Scotland, United Kingdom 8 hours ago Glasgow, Scotland, United Kingdom 9 hours ago Glasgow, Scotland, United Kingdom 2 weeks ago East Kilbride, Scotland, United Kingdom 3 days ago Glasgow, Scotland, United Kingdom 4 days ago Administrative Assistant - Risk & Compliance (12 Month FTC)Glasgow, Scotland, United Kingdom 2 weeks ago West Kilbride, Scotland, United Kingdom 2 months ago Glasgow, Scotland, United Kingdom 9 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Salary: GBP 40000 - 50000 per year Experience: 2 years required